> For the complete documentation index, see [llms.txt](https://docs.skadii.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.skadii.com/documentation/docs-en/tools-and-functions/logbook/user-guide.md).
# User Guide
Instructions for the skadii Logbook, the digital logbook for ropeways.
This manual shows how you can create the legally required documentation for ropeway operations in the simplest possible way, digitally.
### Show Logbook in the sidebar
**Add Logbook to the menu bar**
* Click the **four dots** (“All applications”).
* Find the **Logbook** in the application list.
* Select the desired application.
The Logbook is now displayed in the sidebar and is available for quick access.
### Open Logbook
**Logbook — digital operating logbook**
* Click the **Logbook**-symbol (blue circle).
* Wait until the digital logbook has loaded.
After opening it, you can view, edit, or add entries.
## Structure of the Logbook
### Select ropeway system
* Open the Logbook.
* Select the desired ropeway system on the left.
### Switch between daily and monthly Logbook
* Open the desired system.
* Select at the top right **“Daily”** or **“Monthly”**.
* Click the desired day or month in the calendar.
The corresponding Logbook will open.
### Status and symbols
The symbols in the calendar view show the current editing status of the logbook.
* **Confirmed Logbook:** a green check mark indicates that the Logbook has been confirmed.
* **Edited Logbook:** A pencil icon indicates that entries are present, but the Logbook has not yet been confirmed.
* **Non-compliant checks:** a warning icon indicates that at least one check has been documented as non-compliant.
* **Locked Logbook:** a lock icon indicates that the Logbook has been confirmed and is currently locked.
### Fill out daily Logbook
**Record checks**
* Open the desired daily Logbook.
* Fill out the checks shown.
* Record all required information.
* Review the details.
* Confirm the entries according to the applicable requirements.
### Fill out monthly Logbook
**Record monthly checks**
* Open the desired monthly Logbook.
* Fill out all checks shown.
* Add the required information.
* Review the details.
* Confirm the entries according to the applicable requirements.
### Document check results
**Document check as compliant**
* Select the desired check.
* Click on the right side of the check field.
The entry is displayed in green.
**Document check as non-compliant**
* Select the desired check.
* Click on the left side of the check field.
The entry is displayed in red.
**Add comments /** **document additional information**
* Go to the desired check.
* Click the **“Comment”**-button 
.
Or:
* Click the **three dots**.
* Select **“Add comment”**.
* Enter the additional information.
* Save the comment.
## Confirm daily Logbook
* Open the desired daily Logbook.
* Review all entries.
* Scroll to the category **“Attachments”**.
* Click **“Confirm day”**.
{% hint style="info" %}
**Note:** If required information is missing, an error message will be displayed. Add the missing information and then repeat the confirmation.
{% endhint %}
## Confirm monthly Logbook
* Open the desired monthly Logbook.
* Review all entries.
* Scroll to the category **“Attachments”**.
* Click **“Confirm month”**.
{% hint style="info" %}
**Note:** If required information is missing when confirming a logbook, an error message will be displayed. Add the missing information and then repeat the confirmation. This ensures that the logbook is fully documented.
{% endhint %}
After successful confirmation, the Logbook is locked. The **“Lock”** next to the date indicates the locked status.
## Reopen confirmed Logbook
**Unlock locked Logbook**
* Open the calendar view.
* Find the desired day or month.
* Click the **“Lock”** next to the corresponding entry.
After that, the contents can be edited again.
{% hint style="info" %}
**Note:** Only the Technical Director is authorized to reopen a confirmed Logbook.
{% endhint %}
## Finalize month
After the end of a month, the Technical Director must permanently close all Logbooks for that month.
### Perform monthly signature
* Open the Logbook.
* Switch to calendar view.
* Make sure that all daily and monthly Logbooks for the month have been confirmed.
* Check whether the following month has already begun.
* Click **“Monthly signature”**.
After **successful completion** a **check mark** is displayed next to the month.
{% hint style="info" %}
**Note:** After the monthly signature, no user can reopen or edit the Logbooks for that month.
{% endhint %}
## Export Logbook
You can download the logbook at any time.
### Download Logbook as PDF
* Open the Logbook.
* Select the desired system.
* Click the **“Export”**-icon 
.
* Select **“Download logbook”**.
* Download the file.
{% hint style="info" %}
**Note:** The export contains both the daily and monthly Logbook.
{% endhint %}
### Export editing history / chronology
* Open the Logbook.
* Select the desired system.
* Click the **“Export”**-icon 
.
* Select **“Download chronology”**.
* Download the desired file.
The chronology documents all edits and confirmations of the Logbook and \
is available as a **PDF file as well as an Excel file** .
It shows:
* who made changes
* which changes were made
* when the changes occurred
## Personalize Logbook
The Technical Director can adapt the Logbook templates to the requirements of the respective ropeway system.
### Edit template
* Open the Logbook.
* Click the **three dots**.
* Select the daily or monthly Logbook.
* Adjust the desired settings.
* Save the changes.
### Set visibility of checks
**Show or hide entry**
* Select the desired check.
* Click the **“Eye”** 
.
Specify whether the check should be visible or hidden.
### Manage required fields and optional checks
**Set check as mandatory**
* Select the desired check.
* Activate the **“crossed-out exclamation mark”** 
.
**Set check as optional**
* Select the desired check.
* Deactivate the mandatory mark via the **“exclamation mark”** 
.
The check is treated as optional.
{% hint style="info" %}
**Note:** Optional checks are automatically marked as correct if they are not filled out or checked manually. These entries are displayed in green and do not need to be confirmed separately.
{% endhint %}
## Important notes on personalization
* Personalization of the Logbook may only be carried out by the **Technical Director** .
* The available templates and categories depend on the legal requirements of the respective country as well as the requirements of the responsible ropeway authority.
* Changes to the personalization must be reported to the responsible ropeway authority.
## Requirements and possible sources of error
### Logbook cannot be confirmed
Possible causes:
* Required fields have not been filled in.
* Required checks have not been documented.
* Required information is missing.
#### Solution
* Review all open entries.
* Add the missing information.
* Repeat the confirmation.
### Logbook cannot be edited
Possible cause:
* The Logbook has already been confirmed and is locked.
#### Solution
* Click the **“Lock”** next to the corresponding day or month.
* Reopen the Logbook.
{% hint style="info" %}
**Note:** Unlocking is reserved exclusively for the **Technical Director** .
{% endhint %}
---
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